Daily sales records
Keep the day’s store and fuel sales organized instead of scattered across paper sheets and phone notes.
Built for independent owners
Gas station management software that keeps daily records simple.
Station Pilot turns the familiar paper notebook into one organized iPhone workflow. Record the day, let the app handle the calculations, and keep a clearer history of your station’s numbers.
- Record daily sales and expenses
- Check shift over and short
- Track fuel deliveries and figures
- Organize one or multiple stations
Made for the real routine
Manage the numbers without adding another complicated system.
“Gas station management software” can mean everything from a full POS-connected platform to a simple daily record. Those products solve different problems, and buying more software than the station needs can create extra setup, training, and cost.
Station Pilot is intentionally focused. It helps the owner replace the paper notebook, scattered sheets, and repeated calculations with one consistent daily workflow. It is a practical layer beside the POS—not a replacement for the hardware and systems already running the store.
Shift checks
Review saved sales, cash, payment totals, and paid outs so Station Pilot can calculate the over or short.
Fuel records
Record deliveries and review fuel-profit figures produced from the numbers you enter.
Expenses and payroll
Record operating expenses in the Build 50 Daily Entry Guide. Enter payroll separately when due.
Clear calculations
Review estimated profit, margins, balances, and reconciliations without rebuilding the math each day.
Private owner records
Keep your business numbers in a private, owner-controlled notebook designed for iPhone.
Choose the right level of software
Station Pilot, full back-office software, or paper?
The best choice depends on the job you actually need the software to do. This comparison keeps the differences clear.
| What matters | Station Pilot | Typical full back office | Paper or spreadsheet |
|---|---|---|---|
| Main job | Owner daily records and calculations | POS, inventory, pricebook, ordering, and enterprise controls | Manual notes and self-built calculations |
| Setup | Simple iPhone workflow | Usually more configuration, integrations, and training | Familiar, but built and maintained by the owner |
| POS connection | Works beside the POS | Often connects directly to store systems | No direct connection |
| Best fit | Owners moving from pen and paper | Stores needing deep automation and inventory control | Owners comfortable with manual organization |
Need the deeper comparison?
See exactly when a full back-office system makes sense and when a simpler notebook is enough.
One daily rhythm
Set up once. Record the day. Review the numbers.
Build 50 includes a six-step Daily Entry Guide, including Expenses and Other Income. Payroll remains separate. This update became available on the App Store on October 7, 2026.
See the daily sales tracker workflow- STEP 01
Paid Outs & Checks
Add the day’s items, or choose No Paid Outs or Checks.
- STEP 02
Enter Day Sales
Enter full-day payments, Store Sales, fuel sales and gallons, and lottery if enabled.
- STEP 03
Gas Reconciliation & Fuel Delivery
Record a fuel load if needed, then enter the Ending Tank Reading.
- STEP 04
Credits from Supplier
Enter supplier activity, or choose No Activity Today.
- STEP 05
Expenses
Review and record operating expenses for the day.
- STEP 06
Other Income
Review and record other income for the day.
Common questions
Straight answers before you choose software.
- What is gas station management software?
- Gas station management software is a broad category. Some systems connect to the POS, pumps, inventory, pricebook, or ordering. Station Pilot focuses on the owner’s daily recordkeeping: sales, expenses, fuel, shifts, payroll, lottery, notes, calculations, and history.
- Does Station Pilot replace my POS or back-office system?
- No. Station Pilot is designed to work beside the systems already running the station. It gives the owner a separate, organized record of the numbers entered for the day and calculates useful station figures from those entries.
- Is Station Pilot made for independent gas station owners?
- Yes. It is designed first for independent owners who still use a paper notebook, handwritten sheets, phone notes, or spreadsheets to keep track of the day.
- Can I use Station Pilot for more than one location?
- Yes. Station Pilot is designed so an owner can organize one or multiple stations using the same daily workflow.
- Where are my station records stored?
- Your digital notebook saves on your iPhone first. A verified Owner Account and automatic account backup help protect and recover your notebook. Build 50 improves backup and synchronization between iPhones on the same account. Let sync finish before switching devices; conflicting edits may require review. Version 1.1 became available on the App Store on October 7, 2026.
The honest fit
Choose Station Pilot if your main problem is organizing the owner’s daily records and calculations. Choose a full back-office platform when you need deep POS integration, pricebook control, automated inventory, and ordering. Many stations can use both because they solve different jobs.
Browse the complete Owner’s GuideGas station management, made simpler
Move the daily notebook onto your iPhone.
Try Station Pilot with your real station routine and see whether a simpler record gives you the clarity you need.