The digital notebook for gas station owners
Station Pilot turns the familiar paper-notebook workflow into a simple digital system for sales, fuel, expenses, payroll, reconciliations, reports, lottery, and notes — organized in one place.
Not another complicated back-office system — just the digital notebook gas station owners already understand.
Daily station records without the back-office complexity
Station Pilot keeps the day-to-day simple so you can spend less time on paperwork and more time running your business.
Fuel profit & deliveries
Track fuel deliveries and fuel profit in one place.
Tank & gas reconciliation
Compare tank and fuel information and identify possible discrepancies based on the numbers entered.
Card & supplier balances
Keep credit card settlements and supplier balances in one place and always know where you stand.
Expenses & payroll
Record store expenses and employee payroll so your net profit reflects the full picture.
Instant reports
Review station figures and historical records based on the information entered into Station Pilot.
All your stations, all in one place
Whether you run one location or several, Station Pilot keeps each store organized in the same simple notebook-style workflow, with the numbers you enter available for review right from your phone.
- Track every store from one clean dashboard
- Run fuel, reconciliation, expenses, and payroll
- Check shift totals and monthly performance
Coming in the next release
Built for safer, easier access and sharing
These features are planned for the upcoming Station Pilot release and are not presented as live today.
Email & password login
Secure account access for station owners and authorized users.
Cloud backup & sync
Keep station records backed up and available across authorized devices.
Multi-user access
Invite team members and assign roles such as Owner, Manager, Bookkeeper, or View Only.
Shareable reports
Share clean reports through the iOS share sheet, including Messages, Mail, AirDrop, and Files.
Improved lottery tracking
Track daily instant-ticket and draw-game sales, estimated commission, and lottery reports in one place.
As easy as keeping a notebook
If you can write in a notebook, you can use Station Pilot.
Set up your station
Set up the station information you need to organize your daily records.
Log the day
Enter sales, fuel deliveries, expenses, payroll, shifts, lottery, and other station information.
Know your numbers
Review sales, estimated profit, margins, reconciliations, and other station figures based on the information entered.
Ready to put down the paper notebook?
Have a question or want to learn more about Station Pilot? We'd love to hear from you.